Archive for the ‘Mail Solutions’ Category

How Did That Chain Letter Get To My Inbox?

Monday, June 30th, 2008

ScienceDaily (May 19, 2008) — Everyone who has an e-mail account has probably received a forwarded chain letter promising good luck if the message is forwarded on to others–or terrible misfortune if it isn’t. The sheer volume of forwarded messages such as chain letters, online petitions, jokes and other materials leads to a simple question–how do these messages reach so many people so quickly?

New research into these forwarded missives by Jon Kleinberg of Cornell University and David Liben-Nowell of Carleton College suggests a surprising explanation.

In the past three decades, as more and more individuals have come online and begun using e-mail, the number of these mass-forwarded messages has grown substantially, reaching more and more people each year. It had been assumed that the messages traveled to e-mail users in much the same way that a disease spreads in an epidemic–people received the messages and passed them on to those they came in contact with, who, in turn, spread them to people they encountered, and so on. In recent years, some scientists, as well as marketers, have used the term, “viral,” to describe this pattern.

Kleinberg and Liben-Nowell decided to study exactly how some selected messages were disseminated through the Internet. In a research study supported by the National Science Foundation–along with Google, Yahoo and the MacArthur Foundation–the researchers looked at two e-mail petitions that circulated within the past 10 years. One petition in support of public radio began circulating in 1995, and the other, in opposition to the U.S. invasion of Iraq, originated in 2002. The messages had the common characteristic of being widely circulated–the researchers were able to find 316 copies of the public radio petition containing more than 13,000 signatures, and 637 copies of the Iraq petition with almost 20,000 signatures.

Using this data, the researchers mapped out how these messages traveled from recipient to recipient on a tree diagram. A careful analysis of the diagram challenges some of the common assumptions about how messages spread, including the viral contagion theory. Rather than spreading like a virus, with each message producing many direct “descendents” in the tree diagram, the data suggest that people are selective in forwarding messages to others in their social networks. For example, the researchers discovered that 90 percent of the time, the messages produced only a single descendent.

These messages also rarely took the most direct route between two inboxes, even when two people were connected by a few degrees of separation. “The chain letters themselves often got to people by highly circuitous routes,” Kleinberg explains. “You could be six steps away from someone, and yet the chain letter could pass through up to 100 intermediaries before showing up in your inbox.”

Many e-mail users know it is not uncommon to receive these types of messages multiple times from different people. The results of this study suggest that since most individuals belong to different social circles, it is not uncommon to receive a message more than once. For example, a college student may receive a petition about a tuition increase from a classmate one day, from the president of a fraternity or sorority the next day, and from a cousin the following day.

Kleinberg and Liben-Nowell’s research suggests that these messages travel in a less direct and more diffuse pattern than was previously assumed. It also means that messages can reach some groups of people very quickly and take a relatively longer period of time to reach others, creating opportunities for the original message to be altered or abbreviated. This insight has potential implications for scholars in computer networking, sociology, marketing, political science and other fields. “All of this adds up,” Kleinberg says, “to cause a much more complex picture of how this information flows though social networks.”

For now, Kleinberg and Liben-Nowell are continuing to examine how these messages travel though the Internet. They are looking for people who saved a copy of either the public radio or Iraq invasion petitions with a full or partial list of signers.

E-mail mistakes that make you look bad

Wednesday, April 30th, 2008

I get an awful lot of e-mail. Sometimes, people are looking for help with their computers. Some of it is fan mail.

Other folks are mad about something I said or wrote. Add to this the barrage of press releases and an occasional blast from the past when a former classmate or ex-boss drops me a note.

After facing this tidal wave of electronic words for several years, as well as owning my own business, I’ve developed some strong opinions about e-mail and correspondents.

Here are eight easily avoidable mistakes you should know about to keep your image and inbox in tip-top shape.

1. Failing to follow e-mail etiquette

I believe in the old adage, “You catch more flies with honey than with vinegar.” There’s no point in belaboring the etiquette issue. We all know we should be polite. But here are a few points to consider:

Don’t write when you’re angry. Wait 24 hours. Calm down. Be reasonable. Have someone else edit your e-mail.

Don’t use sarcasm. You may think you’re clever, but the recipient will be put off.

DON’T USE ALL UPPERCASE! That’s the e-mail equivalent of yelling. Your recipient won’t be appreciative. Go easy on the exclamation marks, too. Overuse dulls their effectiveness.

Use clear subject lines. That will help people decide whether to read the e-mail now or later. We’re all busy. Your correspondent will appreciate your thoughtfulness.

Keep it short. If your e-mail is more than two paragraphs, maybe you should use the telephone.

Change the subject line if you change the topic of a thread.

Unless the recipient has previously agreed, don’t forward poems, jokes, virus warnings and other things. You’re just wasting valuable time and bandwidth.

2. Thinking you are anonymous

If you are sending nasty missives, you might think no one will be able to figure out that the e-mail came from you. After all, you set up a phony Web address. Think again. E-mail contains invisible information about the sender.

That information is in the header. All major e-mail programs can display header information. Here’s how:

In Microsoft Outlook, double click the e-mail. Then click View > Options.

In Microsoft Outlook Express, click the e-mail. Then click File > Properties and select the Details tab.

In Eudora, double click the message. Then click the Blah Blah button.

In Netscape, click the message to open it. Then click View > Message Source to display the header.

The sender’s revealing information is in the sections that begin with “Received:.” There may be several of these, depending on the number of computers the e-mail traversed. The originating computer is in the bottom “Received:.”

That section will have an Internet Protocol (IP) number, such as 124.213.45.11. It can be traced on a number of Web sites. I use InterNIC (www.internic.net). The number is probably assigned to the sender’s Internet service provider, rather than the sender. But the ISP will be able to identify the sender using that number. Remember the header if you’re tempted to send an anonymous e-mail. You may be less anonymous than you think.

3. Sending e-mail to the wrong person

Today’s e-mail programs want to make it easy to send e-mail. This means that when you start typing the address of a recipient to whom you have previously sent mail, the “To:” field may already be populated. Be careful. Always double-check the recipient is the intended one.

In addition, if you’re writing something ugly about Joe Smith, you’ll have Joe’s name on your mind. Don’t send it to him. I once knew an intern at a newspaper who did just that. He didn’t like his supervisor and said so in graphic terms in an e-mail. Then he accidentally sent the e-mail to his supervisor. (The intern kept his position, but the atmosphere was cold, to say the least. And there was no job offer at summer’s end.)

4. Using one e-mail address for everything

I have four different e-mail addresses: private, public, one I use for online mailing lists, and another for when I go shopping online. These addresses attract mail for those specific areas.

I can have as many as I want, because I host my own e-mail server. But if you are using an Internet service provider, you still can do this. Most providers will give you a half-dozen e-mail accounts. You can also use addresses on the Web for personal accounts. Both Hotmail and Yahoo! are good. You can reach those accounts from anywhere, assuming you have Web access.

5. Forgetting to check all of your e-mail accounts

Checking all these accounts can be a chore, especially from home. So I use ePrompter (www.eprompter.com), which can check 16 different password-protected accounts. Best of all, ePrompter is free. There are other programs that will do this for a fee, including Active Email Monitor (www.emailmon.com).

6. Clicking “Send” too fast

Reread every e-mail before you send it! I actually get e-mails from job applicants with misspellings and missing words. They all go to the same place: the garbage. This is a pet peeve. I’m not going to hire someone who is careless.

Even if you’re not looking for a job, you want to be careful. People will judge you subconsciously on mistakes. No one is perfect. But you can catch 99% of these problems by rereading the text.

And don’t depend on the spell-checker. It will catch misspellings. But if you use “four” instead of “for,” or “your” for “you’re,” it won’t tell you. It also is not likely to catch any missing words in a sentence that you inadvertently failed to include. So take a minute and reread your text. Don’t look like an ignoramus.

7. Forgetting the attachment

This seems obvious, but I can’t tell you how many times I’ve received an e-mail with a missing attachment. Since we all do it occasionally, it shouldn’t be a huge deal.

However, if you consistently make this mistake, people (perhaps important people) may think you’re losing your marbles. They might even hesitate to do business with you in the future. When you get ready to send your e-mail, think: “What am I forgetting?”

8. Using your ISP’s domain and not your own

Make your company look big. If you use a Web account or an ISP’s name for your business, you’re not going to look professional. You can buy a domain name separately for $20-$30 per year from a company such as VeriSign (www.netsol.com), or as part of a package from a Web hosting and e-mail service such as that offered by Microsoft Small Business. Assuming someone else hasn’t already grabbed it, you can have your company in the domain name.

Let’s say you run The BoolaBoola Co. If you use an ISP’s address, you would have something like This e-mail address is being protected from spambots. You need JavaScript enabled to view it . But if you buy your own domain name, it could be This e-mail address is being protected from spambots. You need JavaScript enabled to view it . That’s much more likely to impress your customers.

E-mail is almost like talking. We use it so much that we don’t really think about it. But there are rules and courtesies, just as there are with talking. And there are other considerations involved in communicating by written word only.

Giving them some additional thought could make your e-mail experience more satisfying and your recipients much happier.

64 GB Solid State Drive

Wednesday, October 31st, 2007

The market for flash-based solid state disk drives which act as drop-in replacements for traditional hard drives used in mobile and portable devices is heating up: Samsung announced today that it plans to ship a 64 GB solid state drive in the second quarter of this year. The announcement comes on the heels of SanDisk announcing a 32 GB flash drive only a couple weeks ago, and Fujitsu announcing solid state drives as an option in selected LifeBook portable computers.

Not only does Samsung’s new offering increase the capacity available in solid state drives, it increases the performance as well. Samsung claims the respective read and write performance on the drive have been increased by 20 and 60 percent: the 64 GB unit can read 64 MB/S, write 45 MB/s, and consumes just half a Watt when operating (one tenth of a Watt when idle). In comparison, an 80 GB 1.8-inch hard drive reads at 15 MB/s, writes at 7 MB/s, and eats 1.5 Watts either operating or when idle.

Samsung plans to start mass production of the 64 GB solid state drive in the second quarter of 2007, although the company didn’t release any estimates on the unit’s price to OEMs or consumers.

Think Twice

Saturday, March 31st, 2007

Over the course of the past two years, the main cause for software problems has shifted from viruses to spam and spy ware. Upon further assessment of the problem, it is revealed that the largest portion of the cost to correct this is labour – both on our side, and also for you, to achieve the same look and feel that you are used to, with all the little things that make your computer unique.
I would particularly like to draw your attention to the following countermeasures to ensure that your PC runs to its full potential:

Don’t give out your e-mail address to ANY one person or company unless you know them, not even online shopping and mailing lists. If you need to, create a gmail or hotmail account to do this.

Never download software that is “free”. Nothing is “free”. You will generally be prompted to give them an e-mail address, or, failing that, the program may install something on your computer to allow them access to privileged information about you. If you are unsure whether or not to install software, give us a call and we will gladly assist you.

Before installing any program on your PC, ask yourself: “Do I really need this software?” If the answer is maybe or not really, don’t install it. The more programs you have on your PC, the greater the chance that something may go wrong, or that the computer will not perform at its optimum.

Make regular back-ups (this is most probably the most important advice I can give to anyone), and with the cost of DVDs, “memory keys” (flash drives), DVD writers and external hard disks as low as they are, everyone can afford to.

All notebook users should remember: “Handle with care”. The machine may well be portable, but the hard disk is still just a big mechanical record player – with a head that will get damaged if bumped.

I hope this advice will aid you in keeping your computer happier and healthier for longer.